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A Rehired Resident/Fellow who has left Loma Linda University Health 6 months or more is considered an Incoming Resident/Fellow. Please complete all Incoming Residents/Fellows requirements and attend orientation.
Welcome, Incoming Resident/Fellow!
The department of Graduate Medical Education is delighted to welcome you and your families to Loma Linda University Health. We are here to assist you with settling into your internship/residency.
Location & Hours
We are located in the University Arts building, 24887 Taylor St Suite 202. Please feel free to stop by. Our hours are Monday - Thursdays from 7:30 am to 5:00 pm and Fridays from 7:30 am - 12:00 pm.
Orientation
You are required to attend GME Orientation. If you are leaving a residency training program and cannot attend orientation, you will not be allowed to start training without completion of the orientation process.
Best wishes on the start of your training at Loma Linda University Health.
Maps
Orientation Dates
GME Intern Orientation: PGY-1
GME Orientation will be held on June 23-24, 2025.
Monday, June 23, 2025
Check-In: 7:30am
Location: Centennial Complex
24760 Stewart Street
4th Floor Conference
Room 4220 Loma Linda, CA 92354
Tuesday, June 24, 2025
Morning Session Location:
Centennial Complex
24760 Stewart Street
4th Floor Loma Linda, CA 92354
Afternoon Session: Those who will rotate at
SAC Health Location:
250 S G St San Bernardino,
CA 92410
Program Orientation: PGY-1
The program orientation will be held on June 25, 2025 or June 26, 2025. Your program will reach out to you with details.
VA Orientation: PGY-1
Incoming PGY-1 residents who will rotate to the Loma Linda VA will be required to attend VA orientation on either June 25 or June 26. Your program will register you for the appropriate day and you will receive email communication from the VA Education Office with details.
GME Resident/Fellow Orientation: PGY-2 and Above
GME Orientation will be hybrid and held on July 1, 2025. Both in-person morning session and afternoon session required to receive orientation credit. Your July 1st orientation schedule will be emailed to you in June.
Morning Session (In-person)
Location: Centennial Complex
4th Floor Simulation Center
24760 Stewart Street
Loma Linda, CA 92354
Afternoon Session
Location: Zoom
| MONDAY | TUESDAY | WEDNESDAY | THURSDAY | FRIDAY |
|---|---|---|---|---|
| June 23 PGY-1 GMEO Orientation (All Day) |
June 24 PGY-1 GMEO and SAC Health Orientation (All Day) |
June 25 PGY-1 VA (8am-12pm) & Program Orientation |
June 26 PGY-1 VA (8am-12pm) & Program Orientation |
June 27 |
| June 30 PGY-1s Start on Service (Neurological Surgery and Ophthalmology- Integrated start on service 07/01/2025) |
July 1 PGY-2 and above GMEO Orientation (All Day) |
July 2 PGY-2 and above Start on Service |
GME Resident Orientation: Off-Cycle Start Date
GME Orientation for those starting off-cycle will be held virtually on August 1, 2025.
The Process
Before GME Orientation
- Complete all requirements on the 2025-2026 MedHub Onboarding Checklist.
- Drug screening test is required
- Register for an optional classroom-style Epic (LLEAP) training review class
- Sign GME Training Agreement
- Incoming PGY-1s must complete all requirements by June 16, 2025
- PGY-2 and above must complete all requirements by July 1, 2025
Fluoroscopy Training Course
|
Fluoroscopy Training Course For Incoming Residents and Fellows, your program coordinator will sign you up if you need to complete this. Course dates to be determined. |
Optional Classroom-Style Epic (LLEAP) Training
The GME Office will offer an optional classroom-style computer training review class for our incoming residents & fellows who would like an in-person training to supplement the self-study computer training course.
Optional Epic Training: Register on the Google Doc link listed on your 2025-2026 MedHub Onboarding Checklist.
Required Training
Deadline to Complete Required TrainingRequired Online Training Due For incoming interns PGY-1s
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Deadline to Complete Required TrainingRequired Online Training Due
|
Consequences of Incomplete Required Training
Incomplete required training results in the following delays:
List of Required Training Modules
| OWL PORTAL | Length: ~7.5 hours Your user name and password will be emailed to you. Most modules are self-paced and include pre/post assessments, therefore time commitment will vary by individual. Your modules will be assigned to your "My Courses" page in OWL Portal. If you are having a technical difficulty or program with your OWL Portal training modules, please email [email protected]. |
EPIC (LLEAP) | Length: ~2.5 hours depending on specialty Epic is the clinical information system used throughout Loma Linda University Health. Epic training is required for all incoming (new) residents/fellows entering a specialty program. You will receive a notification via email once your specific Epic training has been assigned (approx. June 1). Your Epic training will be assigned to your "My Courses" page in OWL Portal. If you have any questions, please contact [email protected]. |
| MEDHUB | Length: ~15 min MedHub is a web-based Residency Management System designed to track and document a variety of critical program and resident activities relating to institutional reimbursement and program accreditation. |
Clinical Experience and Education (formerly Duty Hours)
Work Hours
Residents are required to adhere to work duty hour requirements as outlined in Policy GMEC-12 and in accordance with ACGME guidelines regardless of where they are rotating and to log work duty-hours using MedHub.
Register on the ResQ App
ResQ Medical is an automated solution to accurately record resident work hours without the need to manually enter data. Beginning July 1st, residents and fellows must use ResQ (the work duty hour monitoring app on their personal cellphones) in order to be eligible for moonlighting or qualify for the resident cellphone bonus.
On July 1st, new ResQ Users will need to download the app from the App Store and click the “register” link and submit the form. View the Onboarding Guide on how to register. Please do not attempt to register before July 1st, your ResQ profile will become active on July 1st.
Monitor Work Hours on MedHub
Recorded hours in the ResQ App can automatically transfer to MedHub and can be setup in minutes.
Paycheck Information
PGY-1's
First Payday: July 11, 2025 for 80 hours.
PGY-2's and Above
First Payday: July 11, 2025 for 32 hours (Note: the first paycheck will be for 32 hours of pay because the first pay period includes dates July 1 - July 4, only four weekdays).
Second Payday: July 25, 2025 will be for a full 80 hours (ten weekdays) of pay.
Frequently Asked Questions
How long will the GME Orientation take?
PGY-1 Orientation is two full days on June 23 & June 24.
PGY-2 and above Orientation is one full day on July 1.
When do I need to arrive in Loma Linda?
We recommend that new residents/fellows arrive in Loma Linda no later than one to two weeks PRIOR to orientation to complete the onboarding physical and sign-up appointment with Human Resources.
How do I get my Loma Linda email address and when will it be active?
Your user name and password will be sent to the personal email address provided in the MedHub Dynamic Form around May 1st. Once it is emailed, if you don't see the email with your LLU username and password, please email [email protected].
When can I sign up for an appointment for my onboarding physical?
You can schedule your onboarding physical by calling the Occupational Health Clinic at 909-433-0842 after April 6th.
What is the deadline to complete the onboarding physical?
PGY-1: You must complete the onboarding physical by June 16th. Please make your appointment asap after April 6th.
PGY-2 and above: You must complete the onboarding physical by June 30th. Please make your appointment asap after April 6th.
When can I make the sign-up appointment with Human Resources?
In early May, a SignUpGenius link will be added to your MedHub onboarding checklist to schedule your sign-up appointment.
Make sure the date of your appointment with Human Resources is AFTER you receive clearance from your Occ Med onboarding physical.
What is the deadline to complete the Human Resources sign-up appointment?
PGY-1: You must complete the sign-up appointment by June 16th.
PGY-2 and above: You must complete the sign-up appointment by July 1st.
When do I need to have my BLS and/or ACLS card?
The American Heart Association (AHA) sponsored BLS and/or ACLS must be obtained PRIOR to GME orientation. Check with your program coordinator to determine the required certification for your specialty.
Why does my paycheck not match my contract?
You are paid 26 times per year rather than once a month (annual salary divided by 26 not 24).
My department has informed me that I will need to submit my duty word hours into MedHub, when will I receive my login information?
On your first day of service, you will receive an email from MedHub support that contains a link to the site, your username and a temporary password after you've completed orientation.
When should I register for USMLE Step 3 or COMLEX Level 3?
PGY-1: You should not register and pay for USMLE Step 3 or COMLEX Level 3 until your contract start date to be eligible for reimbursement out of the annual GME Educational Fund.
When can I submit my reimbursement for my CA Postgraduate Training License (PTL), Full CAMedical License, or my DEA certificate?
You will need to pay for the expense after your contract start date for the expense to be eligible and request reimbursement online on Concur.
Does Loma Linda provide reimbursement for moving?
Sorry, we do not allow a moving allowance.
How do I register for parking on campus?
You may register your vehicles using the Online Parking System to perform the following actions:
- Create My Account
- Update My Account Information
- Update My Vehicle Information
- Apply/Renew a Permit
- Pay or Appeal a Violation
Please make sure you register your vehicle by orientation to avoid a citation.