Dismiss Alert

Flu Season Hospital Visitor Limitations

Temporary limitations are in place for hospital visitors. Visitors must be 18 years or older and not exhibit any flu symptoms.

Welcome, Incoming Resident/Fellow!

The department of Graduate Medical Education is delighted to welcome you and your families to Loma Linda University Health. We are here to assist you with settling into your internship/residency.

Location & Hours

We are located in the Loma Linda Health Center 'Cape Cod' office complex, 11332 Mountain View Ave. Westerly Bldg Suite C. Please feel free to stop by. Our hours are Monday - Thursdays from 7:30 am to 5:00 pm and Fridays from 7:30 am - 12:00 pm.

Map of GME Office location

Google Maps

Orientation
You are required to attend GME Orientation. If you are leaving a residency training program and cannot attend orientation, you will not be allowed to start training without completion of the orientation process.

Best wishes on the start of your training at Loma Linda University Health.

Deadlines & Orientation Dates

deadline to complete online training

Requirements Listed on Med Hub Onboarding Packet Due

For incoming interns
Please complete before 6/21/2019, 48 hours in advance to prevent issues at orientation.

Intern Orientation

GME Resident Orientation Day #1 | Interns 

For incoming interns
Orientation Location: Chen Fong Conference Room 4th Floor, Centennial Complex, 24760 Stewart St, Loma Linda, CA 92354.

Intern Orientation

GME Resident Orientation Day #2 | Interns 

For incoming interns
Orientation location: Chen Fong Conference Room 4th Floor, Centennial Complex, 24760 Stewart St, Loma Linda, CA 92354.

deadline for incoming residents

Requirements Listed on Med Hub Onboarding Packet Due

For incoming PGY-2 and above
Please complete by 7/1/2019
Resident Orientation

GME Resident Orientation | PGY-2 and Above

For incoming residents/fellows
Orientation Location: Chen Fong Conference Room 4th Floor, Centennial Complex, 24760 Stewart St, Loma Linda, CA 92354.

The Process

Before Orientation

Fluoroscopy Training Course

Fluoroscopy Training Course

Fluroscopy Training Course

For Incoming Residents anf Fellows
Your program coordinator has signed you up if you need to complete this.
Time: 9:00 am - 1:00 pm
Location: Room 3111, Centennial Complex

Optional Classroom-Style Epic Training

The GME Office is offering an optional classroom-style computer training review class for our incoming residents & fellows who would like an in-person training to supplement the self-study computer training course.  

Reservations are required--space is limited to only 35 learners for each session offered.

How do I sign up?

  1. Select the class date you prefer: June 21 OR June 23  from 9:00 am  to 12:00 pm
  2. Register for the class you want to attend (only one please)

Register

Required Training

Please complete before your orientation at least 48 hours in advance

Jump to:

Onboarding Deadline

 

Deadline to Complete Required Training

Required Online Training Due

For incoming interns

  • Please complete before 6/21/2019, 48 hours in advance to prevent issues at orientation.
  • Failure to comply may result in a delayed start date.

Onboarding Deadline

 

 

Deadline to Complete Required Training

Required Online Training Due

For incoming PGY-2 and above

  • Please complete by 7/1/2019
  • Failure to comply may result in a delayed start date.

​Consequences of Incomplete Required Training

Incomplete required training results in the following delays:

  • Orientation date
  • Program training date
  • Patient care

List of Required Training Modules

OWL PORTAL

Length: ~7.5 hours

Your user name and password will be emailed to you.

Most modules are self-paced and include pre/post assessments, therefore time commitment will vary by individual. Your modules will be assigned to your "My Courses" page in OWL Portal.

If you are having a technical difficulty or program with your OWL Portal training modules, please email gmeo@llu.edu.

EPIC

(LLEAP)

Length: ~2.5 hours depending on specialty

Epic is the clinical information system used throughout Loma Linda University Health. Epic training is required for all incoming (new) residents/fellows entering a specialty program. You will receive a notification via email once your specific Epic training has been assigned (approx. June 1).

Your Epic training will be assigned to your "My Courses" page in OWL Portal. If you have any questins, please contact gmeo@llu.edu.  

MEDHUB

Length: ~15 min

MedHub is a web-based Residency Management System designed to track and document a variety of critical program and resident activities relating to institutional reimbursement and program accreditation.

Complete TeamSTEPPS Questionnaire

Clinical Experience and Education (formerly Duty Hours)

Work Hours

Residents are required to adhere to duty hour requirements as outlined in Policy GMEC-12 and in accordance with ACGME guidelines regardless of where they are rotating and to log duty-hours using Med Hub.   

Learn More

Register on the ResQ App

ResQ Medical is an automated solution to accurately record resident work hours without the need to manually enter data. Beginning July 1, residents and fellows must use ResQ (the duty hour monitoring app on their personal cellphones) in order to be eligible for moonlighting or qualify for the resident cellphone bonus.  

New ResQ Users will need to download the app from the App Store and click the “register” link and submit the form. View the Onboarding Guide on how to register.

Onboarding Guide  ResQ Guide  ResQ Resources  

Monitor Work Hours on MedHub

Recorded hours in the ResQ App can automatically transfer to MedHub and can be setup in minutes.

MedHub Integration Guide

Frequently Asked Questions

How long will the GME Orientation take?

PGY-1 Orientation is two full days on June 24 & June 25.

PGY-2 and above Orientation is one full day on July 8.

When do I need to arrive in Loma Linda?

We recommend that new residents arrive in Loma Linda no later than one to two weeks PRIOR to orientation to complete the pre-employment physical and sign-up appointment with Human Resources.

How do I get my Loma Linda email address and when will it be active?

Your user name and password will be emailed to you soon.

How do I know when/if my contract packet is complete?

The GME Office will contact you via email if we haven't received your contract packet by the deadline.

Do I need to do Epic Online Training if I'm scheduled for Epic training through my department?

Yes.

When can I sign up for an appointment for my pre-employment physical?

You can schedule your pre-employment physical by calling the Occupational Health Clinic at 909-433-0842 after April 1st.

What is the deadline to complete the pre-employment physical?

Interns: You must complete the pre-employment physical by June 21st. Please make your appointment asap after April 1st.

PGY-2 and above: You must complete the pre-employment physical by July 1st. Please make your appointment asap after April 1st.

When can I make the sign-up appointment with Human Resources?

Call 909-651-4001 to schedule your sign-up appointment after May 6th. Make sure the date of your appointment with Human Resouces is AFTER you receive clearance from your pre-employment physical.

What is the deadline to complete the Human Resources sign-up appointment?

Interns: You must complete the sign-up appointment by June 21st. Please make your appointment asap after May 6th.

PGY-2 and above: You must complete the sign-up appointment by July 1st. Please make your appointment asap after May 6th.

When do I need to have my BLS and/or ACLS card?

The BLS and/or ACLS must be obtained PRIOR to orientation. Check with your program coordinator which certification is required.

When will I receive my first paycheck?

Interns attending orientation on June 24 and 25 will receive their first paycheck on July 3rd.

PGY-2 and above attending orientation on July 8th will receive their first paycheck on July 19th.

Why does my paycheck not match my contract?

You are paid 26 times per year rather than once a month (annual salary divided by 26 not 24).

My department has informed me that I will need to submit my duty hours into MedHub, when will I receive my login information?

You will receive an email from MedHub support that ccontains a link to the site, your username and a temporary password after you've completed orientation.

When should I register for USMLE Step 3 or COMLEX Level 3?

Interns: You should not register for USMLE Step 3 or COMLEX Level 3 until your contract start date for it to be eligible for reimbursement out of the annual $1000 GME Educational Fund. This year the start date for interns is June 28th.

*We will make an exception of registration for USMLE Step 3 or COMLEX Level 3 exam prior to the start of residency training for residents in categorical programs only for those who want to sit for the exam in July or August.

When can I submit my reimbursement for my CA Medical License or my DEA certificate?

You will need to pay for the expense after your contract start date for the expense to be eligible and request reimbursement online on Concur

Does Loma Linda provide reimbursement for moving?

Sorry, we do not allow a moving allowance.

Where do I pick up my white coats before orientation?

You may pick up white coats prior to orientation by visiting the GME Office after June 10th. See the map below for our office location. 

Map of GME Office

Google Maps

How do I register for parking on campus?

You may register your vehicles using the Online Parking System to perform the following actions:

  • Create My Account
  • Update My Account Information
  • Update My Vehicle Information
  • Apply/Renew a Permit
  • Pay or Appeal a Violation

Please make sure you register your vehicle by orientation to avoid a citation.